Studio Service Agreement

If We Die We Die Co LLC Effective Date: September 18, 2026

This Agreement is between If We Die We Die Co LLC ("Studio") and the client booking services ("Client"). It applies to the current booking and all future bookings and services until replaced in writing by a newer version. By booking a session or service with the Studio, Client agrees to these terms.

1. Bookings

Sessions and services are booked through the Studio's online scheduling system or by direct written arrangement. Each booking confirmation (email or text) states the date, time, room or service, and rate, and is incorporated into this Agreement.

2. Deposits, Payment & Card Authorization

A deposit is required to secure each booking, including before any planning or consultation work begins on Creative Media projects. The remaining balance is invoiced and due upon receipt. Payments are processed by Square and appear on card statements as SQ* If We Die We Die Co. By booking, Client authorizes the Studio to charge Client's provided payment method for deposits, session balances, and services requested by Client, and confirms that Client is the cardholder or has the cardholder's permission to use the card.

3. Cancellation & Rescheduling

Cancellations or reschedules made with at least 24 hours' written notice (email or text to the Studio's business contacts) receive a full deposit refund or credit toward rebooking. Cancellations inside 24 hours and no-shows forfeit the deposit. Sessions begin and end at the booked times; late arrival does not extend the session. If the Studio must cancel or reschedule for any reason — including engineer or contractor illness, equipment failure, loss of power or internet, or other circumstances beyond the Studio's control — the Studio will reschedule at the earliest time workable for both parties or, if no such time can be agreed, refund the deposit in full.

4. Recording Sessions

(a) What Client receives. For each project worked during booked session time, Client receives an exported stereo mix ("2-track") reflecting the project's state at the end of the session. Raw session files are available upon written request. Deliverables are sent electronically to the Client's email on file.

(b) Scope. A recording session is a booking of a room, an engineer, and a block of time. Engineers apply differing amounts of processing in the course of tracking. A session does not guarantee a finished, mixed, or mastered work. Mixing and mastering are separate services.

(c) Capacity. Studio A accommodates up to 7 people; Studio B up to 4. Non-smoking facility.

(d) File storage. The Studio stores session files for 120 days after the session date and may delete them afterward without notice. Extended storage is available on request.

5. Creative Media Services

(a) What Client receives. Finished projects only, delivered in 4K MP4 via Google Drive to the Client's email on file. Raw footage is not delivered.

(b) Photography. Photo sessions deliver 10 fully edited photographs per hour booked.

(c) Turnaround. Initial delivery is 5–7 business days (except Music Videos which are 7—14 business days), counted from the shoot date.

(d) Revisions. Two rounds of revisions are included. A "round" means any set of changes requested after a version has been delivered. Revision requests must be submitted in writing within 7 days of delivery of the version being revised; requests after that window are new billable work. Revised versions are returned within 5-7 business days of the request. Additional rounds beyond the two included are billed at $100 per hour.

(e) Formats. Deliverables are provided in one aspect ratio, selected before the shoot. Additional aspect ratios, alternate cuts, or re-edits for other platforms are new billable work and do not count as a revision round.

(f) On-location work. 
(i) Locations. Client shall provide the complete street address of every filming location before the booking is confirmed. The Studio may hold, reschedule, or decline a booking for which location information is incomplete or inaccurate.

(ii) Included travel. Each on-location booking includes travel to locations within sixty (60) miles of 401 Scott Street, Covington, KY at no additional charge.

(iii) Travel fee. Locations beyond sixty (60) miles are billed at one dollar ($1.00) per mile for each mile in excess of sixty, counted round trip — calculated as (one-way mileage − 60) × 2. Distance is Google Maps driving distance by the shortest reasonable route from the Studio, determined as of the date the booking is confirmed. Where a booking covers multiple locations, the fee is calculated from the location farthest from the Studio; locations requiring separate trips are calculated separately.

(iv) Changes. If Client changes a filming location after confirmation, the travel fee is recalculated and invoiced before the service date. The Studio may decline location changes requested within 48 hours of the scheduled call time.

(v) Payment. Travel fees are due before the service date. The Studio has no obligation to perform on-location services for which travel fees remain unpaid.

(vi) Permits and access. Client is responsible for securing all location permits and property owner permissions, and for ensuring site access at the scheduled call time. The Studio is not responsible for delays, cancellations, or costs arising from permissions Client has not obtained or access Client has not secured, and Client remains responsible for the full booked fee in those circumstances.

(g) Discovery Call. A complimentary 15–30 minute discovery call is available for larger projects or services not listed on the Studio's booking page. Planning and consultation work beyond that call requires a deposit.

6. Acceptance & Additional Work

Deliverables reflect the work completed within the booked session or service scope. Additional recording, editing, mixing, shooting, or revision beyond what is described above constitutes new billable work unless otherwise agreed in writing. Deliverables are considered accepted unless Client reports a technical defect (for example, a corrupted or incomplete file) in writing within 5 days of delivery. Client's receipt of any deliverable is Client's acknowledgment that the services and deliverables were provided as described and are satisfactory, except as to a technical defect reported within that 5-day window.

7. Ownership

(a) File Ownership. Client owns their underlying songs, performances, and likeness. All recordings, session files, footage, images, and exports created by the Studio remain Studio property until payment in full is received, at which point ownership of the delivered work transfers to Client. If any payment is later reversed, refunded outside this Agreement, or charged back, rights in the affected deliverables revert to the Studio and continued use of them is unauthorized until the balance is resolved.

(b) Promotional use. At booking, Client may grant the Studio permission to use photographs, video, audio, and behind-the-scenes material captured during the session to promote the Studio, including on social media, the Studio's website and portfolio, promotional reels, advertising, print and digital marketing, email, and showreels. This permission is optional and is not a condition of any service; declining does not affect Client's booking, pricing, or deliverables.

Where granted, the permission is worldwide and continues until withdrawn. It does not transfer ownership of Client's songs, lyrics, recordings, compositions, images, or other intellectual property, and does not permit the Studio to sell, license, commercially release, or distribute Client's work as a standalone work. The Studio will not publish unreleased audio — including snippets or audio audible within behind-the-scenes material — before Client's release date without Client's separate written approval, and will treat a session Client identifies as confidential as confidential in full.

Promotional content may be edited, cropped, shortened, color-corrected, captioned, reformatted, or combined with other material. The Studio will not knowingly use Client's content in a false, defamatory, materially misleading, or unlawful manner, and will not use it to endorse a third party's product or service without Client's prior approval. Promotional use does not generate royalties, fees, residuals, or other compensation to either party.

Client may withdraw permission by written notice to studios@iwdwdco.com. The Studio will discontinue new uses within 30 days of receipt. Withdrawal does not require the Studio to recall or remove material already published, printed, distributed, scheduled, or committed before the request, and does not extend to reposts or shares outside the Studio's control.

Client confirms that Client is 18 or older, is authorized to grant this permission including on behalf of any group, label, or company, and will identify any person appearing in the content who has not consented to promotional use. Any participant under 18 requires a parent or legal guardian's written consent obtained before the session. To the fullest extent permitted by law, Client releases the Studio and its owners, employees, contractors, and authorized partners from claims arising solely from use permitted under this section, including claims involving rights of publicity or privacy; this release does not apply to uses outside the permission granted, or to gross negligence, willful misconduct, or violations of law.

8. Billing Questions & Disputes

Client agrees to contact the Studio first (studios@iwdwdco.com or (513) 445-4426) to resolve any billing question before initiating a card dispute. Client acknowledges that this Agreement, booking confirmations, delivery records, and related communications may be provided to payment processors and card issuers as evidence in any payment dispute, and that amounts reversed for services actually provided remain due and payable. If any balance remains unpaid, or is reversed or charged back after services have been provided, Client is responsible for the Studio's reasonable costs of recovering it, including collection fees, court costs, and attorney's fees.

9. Studio & Conduct

Client is responsible for their guests and for any damage to Studio equipment or property beyond normal wear.

10. General

This Agreement is governed by the laws of the Commonwealth of Kentucky. Any disputes arising from these terms or our services shall be resolved in the appropriate courts of Kenton County, Kentucky. Changes must be made in writing. Electronic acceptance, including checkbox acceptance during online booking, is valid and binding.